Businesses have been storing and backing up their critical information for decades. This can be done on virtual servers, external hard drives, or on the computers and laptops themselves. Various software programs are traditionally stored and used on individual computers or servers, and each user has their own license.

The more advanced technology becomes, however, the more businesses need to adapt to maintain their competitive advantage. Faster and more reliable systems equate to greater time and productivity. This is why more and more businesses are seeing the sense in storing their information and using software based in “the cloud.”

Here are 7 reasons for moving to cloud-based software:

1. Increased security

We start with this, because ironically it is also the main reason why businesses are hesitant to start cloud computing. Having confidential information based on the internet, as opposed to a physical device that is only in your hands, appears to be less safe. However, it is the opposite.

Laptops are lost and stolen every day. Sensitive data lands up in the wrong hands and can never be retrieved. If the owner of the laptop didn’t back their information up, months of work could be lost. However, data that is stored in the cloud can be accessed from anywhere there is an internet connection, and there is no need to risk lugging your laptop around. Even if it is stolen, you can remotely wipe data from the device so that nobody can access it.

Security measures are top priority with cloud-based software, using hacker-safe data encryption and identity verification methods. Your data is much safer here than anywhere else.

2. Document accuracy and control

Sending files back and forth via email with track changes and attachments has resulted in conflicting documents, incorrect formats and lost data. It’s easy to lose track of which file is the most recent. With cloud computing, all files are stored in one place and anyone who accesses a document will see the most recently edited version.

3. Better collaboration

With this easy file sharing, the ability to communicate within and between departments is enhanced. Employees can work on the same project document across different locations and will have real-time access to all updates. Dispersed groups of people can meet virtually and share information effortlessly.

4. Mobility

Cloud services can be accessed anywhere and on any device with an internet connection. This equates to increased flexibility in working hours and locations, and provides a virtual office for employees. Information can be retrieved at any time of day or night.

5. Automatic software updates

Software and security upgrades occur automatically. You will always be working with the latest technology and it all happens on one system at the same time. No more sending in individual laptops to the IT department.
Your employees will always be working with new features and functionality, putting them ahead of the competition.

6. Lower and flexible costs

You pay for the space and infrastructure you take up in the cloud. This means that you only pay for what you need. You could even invest in more capacity during peak times, and then cut down again when it’s no longer needed. Additionally, you don’t need to purchase any IT equipment or hardware.

7. Environmentally friendly

With reduced number of servers and devices required, your green footprint is automatically much smaller. There is also much less printing required because information is automatically safely secured electronically.


Research has shown that companies that adopted cloud services experienced an average of 20% increase in business growth. The increases in productivity, time, and savings have a significant and direct influence on profits, and it makes smart business sense to make the move to the cloud.