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Working at Heights (WAH) Tab Workings

WAH Tab

What is the importance of the Working at Heights (WAH) tab in the Permit to Work (PTW), in OHS Online?

A great question! The WAH tab of the PTW must be selected whenever any part of the work being done by the contractor requires work to be done at height. Working at heights is any type of work performed from a place where, if precautions are not put into place, a person could fall a distance and injure themselves or worse. This type of work is considered 'high risk' because falls from he View Full Answer

WAH Tab

What are the basic components of the Working at Heights (WAH) tab, in OHS Online?

Great stuff, now let's look at height work in a bit more depth! Cool! Okay, so let's get on with it! All work which is considered working at heights for the work being done, is managed in the WAH tab (section 8). This tab consists of four parts:1. Work Environment section - this section identifies the type of height work which must be done. 2. Risk Assessment Reference section - th View Full Answer

WAH Tab

How do I complete the Work Environment section of the Working at Heights (WAH) tab, in OHS Online?

Yeah, sure thing! Let's take a closer look at this section. The first thing which needs to be done is to examine the type of height work operation(s) which are involved in order to determine what potential hazards are associated with the height work being done.This work environment section does this and is very quick and easy to complete. It consists of a series of common height work ha View Full Answer

WAH Tab

How do I complete the Precautionary Safety Measures section of the Working at Heights (WAH) tab in the Permit to Work (PTW) system, in OHS Online?

Yep, sure thing! Let's take a closer look at this section. Once the height work hazards, for the work being done, have been identified, the necessary safety precaution checks and controls to ensure the height work is safe, must be confirmed and checked.The Precautionary Safety Measures section is where these safety measures are determined and confirmed. The Permit Issuer and Permit Requ View Full Answer

WAH Tab

How do I complete the Contractor Confirmation section of the Working at Heights (WAH) tab, in OHS Online?

Ah yes! The Contractor Confirmation section again. This is a very important section because it is where the Permit Requester (PR) confirms that all the required safety precautions, relating to height work, are in place and confirms this formally. It is also important because the Permit Issuer (PI) also confirms formally that he agrees with the actions taken by the PR and that, in respec View Full Answer

WAH Tab

What are the layer effects of the Working at Heights (WAH) tab, in OHS Online?

Yep, this is a really important question! The WAH tab has both layer 1 and layer 2 effects in its workings. The layer 2 effects have been explained in detail in the Precautionary Measures question (refer to this section for more details), so we'll concentrate on the layer 1 effects:The layer 1 effects from this tab are connected to the Approve tab and are both passive and active. Height View Full Answer

Excavation Tab Workings

Excavation Tab

What is the importance of the Excavation tab in the Permit to Work (PTW), in OHS Online?

A very good question! The Excavation tab of the PTW must be selected whenever any excavation work is required for the work being done for the PTW. Excavation work is considered 'high risk' because every year people are killed when working in excavations or as a result of excavation work being carried out.DANGERS ASSOCIATED WITH EXCAVATION WORK Common dangers and risks associated wi View Full Answer

Excavation Tab

How do I complete the Work Environment section of the Excavation tab, in OHS Online?

Yep, no problems! Let's take a closer look at this section. The first thing which needs to be done is to examine the type of excavation which is involved in order to determine what potential hazards are associated with the excavation work being done.This work environment section does this and is very quick and easy to complete. It consists of a series of common excavation work hazards, View Full Answer

Excavation Tab

How do I complete the Precautionary Safety Measures section of the Excavation tab in the Permit to Work (PTW) system, in OHS Online?

No problems! Let's take a closer look at this section then. Once the excavation work hazards, for the work being done, have been identified, the necessary safety precaution checks and controls to ensure the excavation work is safe, must be confirmed and checked.The Precautionary Safety Measures section is where these safety measures are determined and confirmed. The Permit Issuer and Pe View Full Answer

Excavation Tab

How do I complete the Contractor Confirmation section of the Excavation tab, in OHS Online?

Ahh yeah! The Contractor Confirmation section again. This is a very important section because it is where the Permit Requester (PR) confirms that all the required safety precautions, relating to excavation work, are in place and confirms this formally. It is also important because the Permit Issuer (PI) also confirms formally that he agrees with the actions taken by the PR and that, in View Full Answer

Asbestos Tab Workings

Asbestos Tab

What is the importance of the Asbestos tab in the Permit to Work (PTW), in OHS Online?

A great question! The Asbestos tab of the PTW must be selected whenever any work processes the contractor does, include the likely exposure to asbestos or asbestos-containing materials to workers or persons in the vicinity of the work being done. This type of work is considered 'high risk' because of the health risk that asbestos dust presents to persons exposed to it.ASBESTOSAsbestos i View Full Answer

Asbestos Tab

How do I complete the Work Environment section of the Asbestos tab, in OHS Online?

Sure thing! Let's take a closer look at this section. The first thing which needs to be done is to examine the type of work involved which could result in asbestos exposure and then determine what potential hazards are associated with the work being done.This work environment section does this and is very quick and easy to complete. It consists of a series of common asbestos work hazard View Full Answer

Asbestos Tab

How do I complete the Precautionary Safety Measures section of the Asbestos tab in the Permit to Work (PTW) system, in OHS Online?

No problems! Let's take a closer look at this section then. Once the asbestos exposure hazards, for the work being done, have been identified, the necessary checks and controls to ensure that any work performed minimises asbestos exposure, must be confirmed and checked.The Precautionary Safety Measures section is where these safety measures are determined and confirmed. The Permit Issue View Full Answer

Asbestos Tab

How do I complete the Contractor Confirmation section of the Asbestos tab, in OHS Online?

Ahh yeah! It's that Contractor Confirmation section again. This is a very important section because it is where the Permit Requester (PR) confirms that all the required safety precautions, relating to asbestos work and potential asbestos exposure, are in place and confirms this formally. It is also important because the Permit Issuer (PI) also confirms formally that he agrees with the a View Full Answer

Cold Work Tab Workings

Cold Work Tab

What is the importance of the Cold Work tab in the Permit to Work (PTW), in OHS Online?

A very good question! The Cold Work tab of the PTW must be selected whenever any cold work is included in any of the work processes the contractor does. Cold work is any type of work performed in low temperature environments. This type of work is considered 'high risk' because of the different effects a cold environment can have on a person working it in.Any person working in a cold (lo View Full Answer

Cold Work Tab

How do I complete the Work Environment section of the Cold Work tab, in OHS Online?

Yep, no problems! Let's take a closer look at this section. The first thing which needs to be done is to examine the type of cold work operation(s) which are involved in order to determine what potential hazards are associated with the cold work being done.This work environment section does this and consists of what type of work is being done in cold conditions and then determining what View Full Answer

Cold Work Tab

How do I calculate the Wind Chill Temperature Index in the Work Environment section of the Cold Work tab, in OHS Online?

That's a really important question! Let's look at how this works more closely then. The calculation of the Wind Chill Temperature Index takes into account the main factors which affect the ability of a person to work in low temperature conditions. To calculate this index, let's break the process into a number of parts:Part 1: Determining the environmental temperature in which the cold w View Full Answer

Cold Work Tab

How do I complete the Precautionary Safety Measures section of the Cold Work tab in the Permit to Work (PTW) system, in OHS Online?

No problems! Let's take a closer look at this section then. Once the cold work hazards, for the work being done, have been identified, the necessary checks and controls to ensure that any cold work performed is safe, must be confirmed and checked.The Precautionary Safety Measures section is where these safety measures are determined and confirmed. The Permit Issuer and Permit Requester View Full Answer

Cold Work Tab

How do I complete the Contractor Confirmation section of the Cold Work tab, in OHS Online?

Yep! The Contractor Confirmation section again. This is a very important section because it is where the Permit Requester (PR) confirms that all the required safety precautions, relating to cold work, are in place and confirms this formally. It is also important because the Permit Issuer (PI) also confirms formally that he agrees with the actions taken by the PR and that, in respect of View Full Answer

Hot Work Tab Workings

Hot Work Tab

What is the importance of the Hot Work tab in the Permit to Work (PTW), in OHS Online?

A good question! The Hot Work section of the PTW must be selected whenever any hot work is included in any of the work processes the contractor does. Hot work is any type of work performed where flames, sparks or heat are generated and includes cutting, grinding, welding and other similar heat generating processes. This type of work is considered 'high risk' because of the hi View Full Answer

Hot Work Tab

How do I complete the Work Environment section of the Hot Work tab, in OHS Online?

Sure thing! Let's take a closer look at this section then. The first thing which needs to be done is to examine the type of hot work operation(s) which are involved in order to determine what potential hazards are associated with the hot work being done.This work environment section does this and is very quick and easy to complete. It consists of a series of common height work hazards, View Full Answer

Hot Work Tab

How do I complete the Precautionary Safety Measures section of the Hot Work tab in the Permit to Work (PTW) system, in OHS Online?

Okay! Let's take a closer look at this section. Once the hot work hazards, for the work being done, have been identified, the necessary checks and controls to any hot work performed is safe, must be confirmed and checked.The Precautionary Safety Measures section is where these safety measures are determined and confirmed. The Permit Issuer and Permit Requester work through and confirm t View Full Answer

Hot Work Tab

How do I complete the Contractor Confirmation section of the Hot Work tab, in OHS Online?

Okay! The Contractor Confirmation section again. This is a very important section because it is where the Permit Requester (PR) confirms that all the required safety precautions, relating to standard or complex hot work, are in place and confirms this formally. It is also important because the Permit Issuer (PI) also confirms formally that he agrees with the actions taken by the PR and View Full Answer

Important Hot Work Aspects

Hot Work Tab

In OHS Online, how would I complete the Hot Work tab if the work being done included both hot work and confined space entry work?

That's a very good question you've asked! The reason it's important is because both the Hot Work tab and the Confined tabs need to be selected in the PTW to identify and put controls into place for the specific hazards associated with them. However, both have a common factor which needs to be looked at and that is the vessel specific precautions.Since both tabs will be referring to the View Full Answer

Vessel Workings in Hot Work

Hot Work Tab

In OHS Online, why is the vessel specific precautions section important?

This is a great question and a really important one too! The vessel specific precautions section is important because it becomes an important factor when more complex work needs to be done and new hazards and safety precautions need to be reviewed to account for this.The vessel specific precautions apply to two tabs in the Permit to Work (PTW): 1/. Hot Work - where vessels, tanks o View Full Answer

Hot Work Tab

How does the vessel specific precautions section work in the Hot Work tab of the Permit to Work (PTW), in OHS Online?

Ahh yes, this is where the hot work becomes complex! The vessel specific precautions section must be used when any hot work is to be done on a vessel, tank or piping where there is a likelihood that the vessel, tank or piping contained a substance which could be reactive to the heat of the hot work process and cause either a fire to break out or an explosion to take place.The vessel spe View Full Answer

Hot Work Tab

In OHS Online, how do I select an existing vessel in the vessel specific precautions section in the Hot Work tab?

So, you want to get into the vessel specific precautions section some more, great! When choosing an existing vessel, its' details will pull through into the vessel section, which means we don't have to add its' basic descriptive details. In order to select a vessel, the vessel specific precautions section must be visible first.Note, when we refer to a vessel, we can also mean a tank or View Full Answer

Hot Work Tab

How do I add a new vessel in the vessel specific precautions section in the Hot Work tab, in OHS Online?

Ahh, the vessel specific precautions section, great! When adding a new vessel, it will have no basic descriptive details so these will have to be added in the vessel section. In order to add a new vessel, tank or piping to it, the vessel specific precautions section must be visible first.Note, going forward, when we refer to a vessel, we can also mean a tank or piping; it just keeps thi View Full Answer

Hot Work Tab

In OHS Online, how do I complete the Vessel Details section in the vessel specific precautions section in the Hot Work tab?

Ahh yes, the first part of the vessel section! Let's go! The vessel details section contains details about the vessel itself, which should be entered already. If they are not complete, these are simple and easy to add.The next part of the vessel details section identifies the contents which are or were present in the vessel, as well as, how these exist and what hazards they present in t View Full Answer

Hot Work Tab

How do I complete the Vessel Isolation Details section in the vessel specific precautions section in the Hot Work tab, in OHS Online?

Ahh yep, the second part of the vessel section! Great, let's go! The vessel isolation details section contains details about isolation of the vessel. In this section we can record who the responsible persons are for the vessel being isolated, we can record the isolation point(s) which need to be in place for the vessel to be isolated and made safe, we can confirm the safety precaution c View Full Answer

Measurement Workings in Hot Work

Hot Work Tab

In OHS Online, how does the Measurement Details section work in the vessel specific precautions section in the Hot Work tab?

Ahh yes, the third and final part of the vessel section! We're almost done, so let's go! The measurement details section contains details about the measurements made of the contents of the vessel. These measurement details are important because they can show evidence that the contents of the vessel were determined to be safe before work began. This allows both the contractor and client View Full Answer

Hot Work Tab

In OHS Online, how do I complete a temperature measurement type in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording temperature measurements! Great stuff, let's go! When the temperature measurement type is selected, readings are entered, which relate to the temperature of contents in the vessel. These readings are recorded in degrees Centigrade and should be at an approximate value of 25 degrees C, to ensure the work being done is safe.The actual temperature measurement type looks View Full Answer

Hot Work Tab

In OHS Online, how do I complete a pressure measurement type in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording pressure measurements! Great, let's go! When the pressure measurement type is selected, readings are entered, which relate to the pressure of the contents in the vessel. These readings can be recorded in either Pascals (Pa) or kilo-Pascals (kPa) and should be at an approximate value of 101.325 kPa (the value of the normal pressure around us), to ensure the work being View Full Answer

Hot Work Tab

In OHS Online, how do I complete an acidity measurement type in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording acidity measurements! Great, let's go! When the acidity measurement type is selected, readings are entered, which relate to the acidity (or basic) nature of the contents in the vessel. These readings are recorded in pH and should be at an approximate value of 7.2 pH, to ensure the work being done is safe. In this case, to prevent a person from being exposed to acidic View Full Answer

Hot Work Tab

In OHS Online, how do I complete a radioactivity measurement type in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording radioactivity measurements! Great stuff, let's go! When the radioactivity measurement type is selected, readings are entered, which relate to the temperature of contents in the vessel. These readings should be at an approximate value, which ensures the work being done is safe. In this case, to prevent a person from being exposed to excessive radioactivity.The actual r View Full Answer

Hot Work Tab

In OHS Online, how do I complete a concentration measurement type for a single component in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording concentration measurements! These can be a bit trickier because the contents being measured may be a single component (ethane gas) or they may be more than one component (a mixture of methane and air). When there is more than one component present in the contents, these can be potentially more dangerous and so each component may need to be measured to ensure that the View Full Answer

Hot Work Tab

In OHS Online, how do I complete a concentration measurement type for a mixture of components in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording concentration measurements! These can be a bit trickier because the contents being measured may be a single component (ethane gas) or they may be more than one component (a mixture of methane and air). When there is more than one component present in the contents, these can be potentially more dangerous and so each component may need to be measured to ensure that the View Full Answer

Hot Work Tab

In OHS Online, how do I change a measurement type in the Measurement Details section in the vessel specific precautions section?

Okay, no problems! A measurement type can easily be changed from the Unit Type drop-down field in the measurement type. Simply click on the drop-down field and select the desired measurement type from the list. Once you click on the new option, the PTW will display a pop-up to confirm that your new selection. Click OK to continue the change: View Full Answer

Approve Tab Workings

Approve Tab

What is the importance of the Approve tab in the Permit to Work (PTW), in OHS Online?

This is a really important question! Like previous mandatory sections of the PTW, this section is another fundamental section of the PTW. This is where the details of the PTW are confirmed and agreed by both the contractor (Permit Requester) and the client (Permit Issuer). The tab forms two sections, the Declaration and Approval Section (section 15) and the Hand-back and Acceptance sect View Full Answer

Approve Tab

How do I use the Declaration and Approval section in the Approve tab, in OHS Online?

Great! Let's take a closer look at this section. This section must be checked and completed once the Permit Requester (contractor) has implemented all the required safety precautions as per the requirements of each tab aspect of the PTW. This part will display the relevant sections of the PTW tabs which are applicable in the PTW, providing reference back through the PTW and allowing the View Full Answer

Approve Tab

In OHS Online, how do I complete the Declaration of Controls section in the Declaration and Approval section of the Approve tab?

Okay great, so you've performed checks with the contractor and you're happy all the controls are in place! Once the Permit Issuer and Permit Requester have agreed that all the necessary controls are in place, they formally sign to this fact in the declaration of controls section. This section consists of two declaration statements and a signing process: View Full Answer

Approve Tab

In OHS Online, how do I complete the Site Hand-back section in the Hand-back and Acceptance section of the Approve tab?

Ah yes! Now we're down to the last section of the PTW and then we're done! This is a very important section because it's where the Permit Requester and Permit Issuer make final checks that any requirements from the safety precaution controls have been met. These controls need to be checked as YES in order to make sure they are checked and confirmed: View Full Answer

Approve Tab

In OHS Online, how do I complete the Hand-back Confirmation and Final Approval section in the Hand-back and Acceptance section of the Approve tab?

Aha, we're just about done! Now for the final part of the PTW, signing it off and completing it! This section is very important because it is where the Permit Requester and Permit Issuer agree that the contractor work is now complete and that the contractor has handed the work area in question back in its original form with no detrimental effects to the client environment or infrastruct View Full Answer

Induction Tab Workings

Induction Tab

What is the importance of the Induction tab in the Permit to Work (PTW), in OHS Online?

A really good question! The Induction tab of the PTW is another fundamental tab of the PTW, which helps to record contractor induction training. An important aspect of contractors (and their employees) coming onto site is that they are not aware of the hazards on-site or aware of how the site operates. Induction training helps to create this awareness for them and the Induction tab deals with reco View Full Answer

Induction Tab

In OHS Online, how do I complete the induction training register of the Induction tab?

Okay, on to the next part of the induction tab! This section is where the contractor employees, undergoing the induction training are added. There are two basic ways to add employees to the register, to select existing employees or to add new employees.To add an existing contractor employee to the induction training register, click on the SELECT CONTACT button. This opens the employee l View Full Answer

Induction Tab

How do I complete the trainer details section of the Induction tab, in OHS Online?

Okay, the last part of the induction tab! Great, we're almost done here! This section is where the details of the trainer(s), conducting the training are added. The addition of the trainer works in exactly the same way as that of the induction attendees, except that the persons selected will be taken from the client employee list, since the induction training will be conducted by the cl View Full Answer

Problems with the Induction Tab

Induction Tab

In OHS Online, I can see an existing employee in the selection list but I can't add them to the induction training register of the Induction tab. Why is this?

Okay, so you're having trouble trying to add an existing employee! No problems, there is a good reason why this is happening. If you check the details of the employee, you'll probably find that the ADD button of the employee is white and not green. If this is the case, then you can't add the employee because there is information missing from the employee detail, probably the work positi View Full Answer

General Isolation Information

Eqmt Isolation Tab

In OHS Onilne, why are residual energy sources important to check for when isolating machinery or equipment to be worked on?

That's an excellent question! It is important to remember that in order to be effective, machinery uses force to achieve some type of work outcome. Machinery and equipment are specifically designed to work in very specific manners to accomplish the type of work they perform. In doing so, many machinery and equipment types use hydraulics, pneumatic, gravity, etc to help achieve the work View Full Answer

Eqmt Isolation Tab

How does the Residual Energy Sources section work in the Precautionary Safety Measures section for machinery isolation in the EQMT (Equipment) Isolation tab, in OHS Online?

That's an excellent question! When determining any machinery isolation, it's important to identify and include controls for any residual energy sources which may be a part of the machinery or equipment being isolated. The Residual Energy Sources section helps to ensure these checks are made and that relevant precautionary safety measures are included to ensure the isolation is completel View Full Answer

Eqmt Isolation Tab

What is the Piping & Instrumentation Diagram (P&ID) and what role does it play in equipment isolation details section of the EQMT (Equipment) Isolation tab, in OHS Online?

That's a good question! Let's explain this in more detail then! The P&ID is the Piping and Instrumentation Drawing. This is a schematic of the full system, of which the isolation forms a part of. It provides a bigger picture of everything, allowing the isolation within the system to be performed safely and also ensuring that the rest of the system remains intact ad safe while the is View Full Answer

Isolation Tab Workings

Eqmt Isolation Tab

What is the importance of the EQMT (Equipment) Isolation tab in the Permit to Work (PTW), in OHS Online?

A very good question! The Equipment Isolation tab of the PTW must be selected whenever any electrical installation or equipment is to be worked on or whenever any machinery is to be worked on by the contractor as part of the work being done for the PTW. This type of work is considered 'high risk' because of the high likelihood of persons coming into contact with either electr View Full Answer

Eqmt Isolation Tab

What are the basic components of the EQMT (Equipment) Isolation tab, in OHS Online?

Absolutely, let's take a look at isolation processes in a bit more depth! Okay, so let's get going! All equipment (and installation) processes, whether they are electrical or mechanical or include both, which are required to be isolated in order for the work being done to be safe, are managed in the EQMT Isolation tab (section 7). This tab consists of four parts:1. Work Environment sect View Full Answer

Eqmt Isolation Tab

In OHS Online, how do I select the type of isolation I need to make in the EQMT (Equipment) Isolation tab?

That's a good question! The type of isolation you make will depend on what type of installation, equipment or machinery needs to be isolated. The EQMT Isolation tab allows you to make an electrical isolation, a machinery isolation or an isolation which involves both isolation types.Selecting the type of isolation to be made is very easy in the PTW. Simply check the relevant isolation ty View Full Answer

Eqmt Isolation Tab

How do I complete the Work Environment section for electrical isolation in the EQMT (Equipment) Isolation tab, in OHS Online?

Sure thing! Let's take a closer look at how this works then. When the Electrical option is checked, the tab opens up the electrical isolation aspects, displaying these in the work environment section. The first thing which needs to be done is to examine the main hazards associated with the electrical work being done.This work environment section does this and is very quick and easy to c View Full Answer

Eqmt Isolation Tab

How do I complete the Work Environment section for machinery isolation in the EQMT (Equipment) Isolation tab?

Yep! Let's see how the machinery side of things works then. When the Machinery option is checked, the tab opens up the machinery isolation aspects, displaying these in the work environment section. The first thing which needs to be done is to examine the main hazards associated with the mechanical work being done.This work environment section does this and is very quick and easy to comp View Full Answer

Eqmt Isolation Tab

In OHS Online, how does the Work Environment section work in the EQMT (Equipment) Isolation tab, when both electrical and machinery isolation needs to be done?

That's a great question! Let's see how things work when both isolation aspects are involved. When the Both option is checked, the tab opens up both the electrical and the machinery isolation aspects, displaying both of these in the work environment section. The electrical aspects are displayed first, followed by the machinery aspects.Each isolation aspect works in exactly the same as th View Full Answer

Eqmt Isolation Tab

How do I complete the Precautionary Safety Measures section for electrical isolation in the EQMT (Equipment) Isolation tab, in OHS Online?

Okay! Let's take a closer look at this section. The precautionary safety measures section for electrical isolation can be found in the Electrical Equipment Isolation Details section, after the main electrical isolation and lockout details. Once the electrical hazards and isolation details, for the work being done, have been identified, the necessary checks and controls for any electrica View Full Answer

Eqmt Isolation Tab

How do I complete the Precautionary Safety Measures section for machinery isolation in the EQMT (Equipment) Isolation tab, in OHS Online?

Okay! We've already looked at the electrical isolation, so now let's take a closer look at the machinery isolation aspect. The precautionary safety measures section for machinery isolation can be found in the Machinery Equipment Isolation Details section, after the main machinery isolation and lockout details. Once the machinery hazards and isolation details, for the work being done, ha View Full Answer

Eqmt Isolation Tab

How do I complete the Contractor Confirmation section of the EQMT (Equipment) Isolation tab, in OHS Online?

Okay! The Contractor Confirmation section again. This is a very important section because it is where the Permit Requester (PR) confirms that all the required safety precautions, relating to standard or complex hot work, are in place and confirms this formally. It is also important because the Permit Issuer (PI) also confirms formally that he agrees with the actions taken by the PR and View Full Answer

Eqmt Isolation Tab

What are the layer effects of the EQMT (Equipment) Isolation tab, in OHS Online?

Okay, this is a really important question! The Eqmt Isolation tab has layer 1 effects in its workings. The layer 1 effects from this tab are connected to the Approve tab and are both passive and active. Height work details are reflected in both the contractor declaration section (section 15) and the site hand-back section (section 16):1/. Passive effect - Approval section: When the Eqmt View Full Answer

Equipment Isolation Workings

Eqmt Isolation Tab

Why are the electricial and machinery isolation details sections important, in OHS Online?

This is a really good question and a really important one too! The electrical and machinery isolation details cover all the aspects required to correctly isolate the equipment in question. Both isolation types work in work in the exactly the same way; they identify the equipment or machinery to be isolated, they determine who the responsible persons are for the equipment or machinery an View Full Answer

Eqmt Isolation Tab

How do I select existing equipment or machinery in the equipment isolation details section of the EQMT (Equipment) Isolation tab, in OHS Online?

So, you want to get into the equipment isolation details section some more, great! When choosing an existing piece of equipment or machinery, its' details will pull through into the isolation section, which means we don't have to add its' basic descriptive details. Let's use the electrical equipment isolation details section as our example, however, remember that the machinery isolation View Full Answer

Eqmt Isolation Tab

How do I add a new piece of equipment or machinery in the equipment isolation details section of the EQMT (Equipment) Isolation tab, in OHS Online?

Okay, so you want to add a new piece of equipment or machinery to the equipment isolation details section, great! When piece of equipment or machinery, it will have no basic descriptive details so these will have to be added in the equipment isolation details section. Let's use the electrical equipment isolation details section as our example, however, remember that the machinery isolat View Full Answer

Eqmt Isolation Tab

How do I complete the Equipment Isolation Points section in the equipment isolation details section of the EQMT (Equipment) Isolation tab, in OHS Online?

Okay, the third and final part of the equipment isolation details section! Let's get it done! This aspect allows the isolation points on the piece of equipment or machinery to be recorded. Once these aspects have been added, the equipment or machinery isolation aspects will be complete: When the reinstatement authorisation field is co View Full Answer

Eqmt Isolation Tab

How do I complete the printing of the lockout tags in the equipment isolation details section of the EQMT (Equipment) Isolation tab, in OHS Online?

Ahh great, you've completed the isolation details and now you need to print the lockout tags! No problems, let's go! The lockout tags are printed in the equipment details of the equipment isolation details section. The details of the labels are automatically pulled through from details in the fields of the various aspects in the equipment isolation details section. The lockout tags for View Full Answer

Confined Tab Workings

Confined Tab

What is the importance of the Confined tab in the Permit to Work (PTW), in OHS Online?

A very important question! The Confined tab of the PTW must be selected whenever any confined space entry is included in any of the work processes the contractor does. Confined space entry work is considered 'high risk' because every year persons are killed or seriously injured either in confined spaces themselves or in attempting to rescue persons trapped in confined spaces.CONFINED SP View Full Answer

Confined Tab

How do I complete the Work Environment section of the Confined tab, in OHS Online?

Sure thing! Let's take a closer look at this section then. The first thing which needs to be done is to examine the type of confined space which will be entered and to determine what the confined environment will be in order to determine the potential hazards associated with the confined space work being done.This work environment section does this and is very quick and easy to complete View Full Answer

Confined Tab

How do I complete the Precautionary Safety Measures section of the Confined tab in the Permit to Work (PTW) system, in OHS Online?

Okay! Let's take a closer look at this section. Once the confined space work hazards, for the work being done, have been identified, the necessary checks and controls to any confined space work performed is safe, must be confirmed and checked.The Precautionary Safety Measures section is where these safety measures are determined and confirmed. The Permit Issuer and Permit Requester work View Full Answer

Confined Tab

How do I complete the Contractor Confirmation section of the Confined tab, in OHS Online?

Okay! The Contractor Confirmation section again. This is a very important section because it is where the Permit Requester (PR) confirms that all the required safety precautions, relating to standard or complex hot work, are in place and confirms this formally. It is also important because the Permit Issuer (PI) also confirms formally that he agrees with the actions taken by the PR and View Full Answer

Vessel Workings in the Confined Tab

Confined Tab

In OHS Online, why is the vessel specific precautions section important in the Confined tab ?

This is a great question and a really important one too! The vessel specific precautions section is important because it becomes an important factor when more complex work needs to be done and new hazards and safety precautions need to be reviewed to account for this.The vessel specific precautions apply to two tabs in the Permit to Work (PTW): 1/. Hot Work - where vessels, tanks o View Full Answer

Confined Tab

How does the vessel specific precautions section work in the Confined tab of the Permit to Work (PTW), in OHS Online?

Ahh yes, this is where the hot work becomes complex! The vessel specific precautions section must be used when any hot work is to be done on a vessel, tank or piping where there is a likelihood that the vessel, tank or piping contained a substance which could be reactive to the heat of the hot work process and cause either a fire to break out or an explosion to take place.The vessel spe View Full Answer

Confined Tab

In OHS Online, how do I select an existing vessel in the vessel specific precautions section in the Confined tab?

So, you want to get into the vessel specific precautions section some more, great! When choosing an existing vessel, its' details will pull through into the vessel section, which means we don't have to add its' basic descriptive details. In order to select a vessel, the vessel specific precautions section must be visible first.Note, when we refer to a vessel, we can also mean a tank or View Full Answer

Confined Tab

In OHS Online, how do I add a new vessel in the vessel specific precautions section in the Confined tab?

Ahh, the vessel specific precautions section, great! When adding a new vessel, it will have no basic descriptive details so these will have to be added in the vessel section. In order to add a new vessel, tank or piping to it, the vessel specific precautions section must be visible first.Note, going forward, when we refer to a vessel, we can also mean a tank or piping; it just keeps thi View Full Answer

Confined Tab

In OHS Online, how do I complete the Vessel Details section in the vessel specific precautions section in the Confined tab?

Ahh yes, the first part of the vessel section! Let's go! The vessel details section contains details about the vessel itself, which should be entered already. If they are not complete, these are simple and easy to add.The next part of the vessel details section identifies the contents which are or were present in the vessel, as well as, how these exist and what hazards they present in t View Full Answer

Confined Tab

In OHS Online, how do I complete the Vessel Isolation Details section in the vessel specific precautions section in the Confined tab?

Ahh yep, the second part of the vessel section! Great, let's go! The vessel isolation details section contains details about isolation of the vessel. In this section we can record who the responsible persons are for the vessel being isolated, we can record the isolation point(s) which need to be in place for the vessel to be isolated and made safe, we can confirm the safety precaution c View Full Answer

Measurement Workings in the Confined Tab

Confined Tab

How does the Measurement Details section work in the vessel specific precautions section in the Confined tab, in OHS Online?

Ahh yes, the third and final part of the vessel section! We're almost done, so let's go! The measurement details section contains details about the measurements made of the contents of the vessel. These measurement details are important because they can show evidence that the contents of the vessel were determined to be safe before work began. This allows both the contractor and client View Full Answer

Confined Tab

In OHS Online, how do I complete a temperature measurement type in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording temperature measurements! Great stuff, let's go! When the temperature measurement type is selected, readings are entered, which relate to the temperature of contents in the vessel. These readings are recorded in degrees Centigrade and should be at an approximate value of 25 degrees C, to ensure the work being done is safe.The actual temperature measurement type looks View Full Answer

Confined Tab

In OHS Online, how do I complete a pressure measurement type in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording pressure measurements! Great, let's go! When the pressure measurement type is selected, readings are entered, which relate to the pressure of the contents in the vessel. These readings can be recorded in either Pascals (Pa) or kilo-Pascals (kPa) and should be at an approximate value of 101.325 kPa (the value of the normal pressure around us), to ensure the work being View Full Answer

Confined Tab

In OHS Online, how do I complete an acidity measurement type in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording acidity measurements! Great, let's go! When the acidity measurement type is selected, readings are entered, which relate to the acidity (or basic) nature of the contents in the vessel. These readings are recorded in pH and should be at an approximate value of 7.2 pH, to ensure the work being done is safe. In this case, to prevent a person from being exposed to acidic View Full Answer

Confined Tab

In OHS Online, how do I complete a radioactivity measurement type in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording radioactivity measurements! Great stuff, let's go! When the radioactivity measurement type is selected, readings are entered, which relate to the temperature of contents in the vessel. These readings should be at an approximate value, which ensures the work being done is safe. In this case, to prevent a person from being exposed to excessive radioactivity.The actual r View Full Answer

Confined Tab

In OHS Online, how do I complete a concentration measurement type for a single component in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording concentration measurements! These can be a bit trickier because the contents being measured may be a single component (ethane gas) or they may be more than one component (a mixture of methane and air). When there is more than one component present in the contents, these can be potentially more dangerous and so each component may need to be measured to ensure that the View Full Answer

Confined Tab

In OHS Online, how do I complete a concentration measurement type for a mixture of components in the Measurement Details section in the vessel specific precautions section?

Ahh yes, recording concentration measurements! These can be a bit trickier because the contents being measured may be a single component (ethane gas) or they may be more than one component (a mixture of methane and air). When there is more than one component present in the contents, these can be potentially more dangerous and so each component may need to be measured to ensure that the View Full Answer

Confined Tab

In OHS Online how do I change a measurement type in the Measurement Details section in the vessel specific precautions section?

Okay, no problems! A measurement type can easily be changed from the Unit Type drop-down field in the measurement type. Simply click on the drop-down field and select the desired measurement type from the list. Once you click on the new option, the PTW will display a pop-up to confirm that your new selection. Click OK to continue the change: View Full Answer

Incident Tab Workings

Incident Tab

How does the Person Involved section work in the Incident tab of the Permit to Work (PTW), in OHS Online?

That's a good question! Let's take a closer look and see how this works. Although this section is only made up of a single check option, this check option is very important because it determines which profile the details of the incident will be updated to in OHS Online.This check option allows three different selections to be made, based on the type of persons who may be on-site and who View Full Answer

Incident Tab

How does the Other check option work in the Incident tab of the Permit to Work (PTW), in OHS Online?

A great question! It does seem a bit confusing when you first look at the fields which display on selecting the Other check option. However, there is a very good reason for this which we'll explain in more detail.In the situation of a visitor being hurt, the client has to take responsibility for the visitor, however, from the OHS Online side, the visitor is not an employee of the client View Full Answer

Incident Tab

How do I complete the Employer Details section in the Incident tab of the Permit to Work (PTW), in OHS Online?

Great, let's take a look at the Employer Details section next! This section describes the details of the employer whose employee is injured and is very easy to complete because most of the fields populate automatically when the check option is selected in the previous section. The only field which needs to be completed is the Department field, which must indicate in which department (of View Full Answer

Incident Tab

How do I complete the General Incident/Accident Details section in the Incident tab of the Permit to Work (PTW), in OHS Online?

Okay, now let's take a look at the General Incident/Accident Details section! This section describes the details of the incident which took place during the contractor's work. This section covers the following details related to the incident:1. General details - the date, time, place, etc that the incident occurred. It also allows reference to be made to when the Permit Issuer is inform View Full Answer

Incident Tab

How does the Initial Documentation section work in the Incident tab of the Permit to Work (PTW), in OHS Online?

Now let's take a look at the Initial Documentation section! This section allows the main documents, which need to completed when an incident occurs, to be uploaded and incorporated into the incident process. The only field which needs to be completed is the Department field, which must indicate in which department (of the client) the incident happened in: Show Image View Full Answer

Incident Tab

How does the Details of Property Damage section work in the Incident tab of the Permit to Work (PTW), in OHS Online?

Now let's take a look at the Details of Property Damage section! This section allows details of property damage to be entered, which may have occurred as a result of the incident. It also allows an estimate cost of the damage to be recorded of what the incident may have caused. This section is quick and easy to complete and consists of a short descriptive field and a series of check opt View Full Answer

Incident Tab

How do I complete the Contractor Confirmation section of the Incident tab, in OHS Online?

Okay! The Contractor Confirmation section again. This is a very important section because it is where the Permit Requester (PR) confirms that all the required documentation relating to the incident has been submitted and the relevant incident reporting completed. It is also important because the Permit Issuer (PI) also confirms formally that he agrees with the actions taken by the PR an View Full Answer

Incident Tab

In OHS Online, what do I do once the incident details have been entered into the Incident tab?

A good question! We've entered all the details of the incident and now we need to submit these so that they are updated to the relevant profile on OHS Online! Before we can do this though, we need to check that the details entered in the Incident tab have been entered correctly so that they update correctly to the profile in OHS Online.To check that the details are correct, click on the View Full Answer

Printing the Permit to Work (PTW)

The PTW in OHS Online

The PTW in OHS Online

General Permit to Work (PTW) Information

General

What is a Permit to Work (PTW) in OHS Online?

Ah, a good question and a very important one too! A Permit to Work system is a formal written system which is used to control specific types of work which are hazardous in their nature.The PTW document specifies the work to be done and the precautions to be taken while this work is conducted. It plays a crucial role in safe systems of work for many maintenance activities, allowing work View Full Answer

General

As an OHS Online user, can I use the Permit to Work (PTW) to control contractors on my site?

Absolutely! The presence of contractors on-site, dramatically increases the risks of an incident occurring on-site, whether it be by the nature of their work, their ignorance of the hazards associated with the site they work on or poor control of the contractor while they are on-site.Through the use of a PTW, you can control contractors working on your site by identifying the hazards as View Full Answer

General

What are the main important roles (parties) involved in the Permit to Work (PTW) system in OHS Online?

Yes, this is a very good question! There are a number of important roles included the PTW system and its workings. These are as follows:1. Permit Requester (PR) - This should ideally be the contractor supervisor on-site, as this would be the person, representing the contractor who is at the 'coal-face' of the work being done, however, this may not always be true for every sce View Full Answer

General

What are the main aspects of the Permit to Work (PTW) system, as it is used in OHS Online?

Ah yes, the PTW can be quite intimidating to do, particularly if the work being done is complex in nature! The PTW system in OHS Online, is designed to keep the PTW as simple as possible, so let's try and simplify that process a bit, so it's easier to understand. The PTW system has essentially five main stages to complete a basic PTW. These are briefly described in the diagra View Full Answer

General

In OHS Online, what does the Permit to Work (PTW) cover?

The Permit to Work (PTW) covers both standard work aspects performed by a contractor and specialised work processes performed by a contractor, including:1. Hot work 2. Cold work 3. Work which requires equipment to be isolated (electrical and mechanical) 4. Working at heights 5. Excavation work 6. Work where confined space entry is required 7. Asb View Full Answer

General

Can you explain in more detail, Stage 1: Completion of mandatory tabs of the Permit to Work (PTW) system, in OHS Online?

Sure thing! Stage 1 refers to the first four tabs of the PTW system, which are all compulsory and need to be completed in the PTW. These tabs include the following:1. Work Permit Tab: This tab is the first tab and is completed by the Permit Issuer (PI) working with the Permit Requester (PR). Here the basic contractor details are inputted, as well as the administrative require View Full Answer

General

In OHS Online, can more than one specific activity tab be selected for a Permit to Work (PTW) in the Work Permit?

That's a very good question to ask and an important one too! The answer is; yes, it can! Let's use an example to show you this more clearly:Example: The main work aspect of a contractor's job involves hot work. However, the hot work needs to be conducted inside a tank, which is located at a high point in the client's facility. Based on this information, we know the job involv View Full Answer

General

Can you explain in more detail, 'Stage 2: Completion of the specific activity tabs' of the Permit to Work (PTW) system, in OHS Online?

Absolutely! Stage 2 refers to the next seven tabs of the PTW system, which are all optional in nature and only and need to be completed in the PTW, when the type of work the tab covers, is included in the work to be done by the contractor:1. Hot Work Tab: Where hot work applies in the work to be done, the Permit Issuer (PI) works with the Permit Requester (PR) to complete the View Full Answer

General

Can you explain in more detail, 'Stage 3: Completion of the mandatory tabs' of the Permit to Work (PTW) system, in OHS Online?

Yep, no problems, let's take a closer look! Stage 3 refers to the last set of mandatory tabs of the PTW system, which need to be completed in the PTW. These tabs finish off the last important aspects of the PTW being completed:1. Induction Tab: This tab of the PTW is completed by the Permit Issuer (PI) working with the Permit Requester (PR) to determine the contractor employe View Full Answer

General

Can you explain in more detail, 'Stage 4: First PTW print (approval)' of the Permit to Work (PTW) system, in OHS Online?

Sure thing, let's take a closer look at Stage 4! Once the first three stages have been completed, the PTW needs to be printed to hard-copy for signatures. Stage 4 refers to the completion of this aspect of the PTW:Signatures Aspect: The contractor confirmation sections of the PTW need to be signed off by both the Permit Issuer (PI) and the Permit Requester (PR) to formalise t View Full Answer

General

Can you explain in more detail, 'Stage 5: Final PTW print (hand-back)' of the Permit to Work (PTW) system, in OHS Online?

Yep, let's wrap-up Stage 5! Once the contractor has completed the required work for the client, the PTW needs to be re-evaluated. Stage 5 refers to the completion of this aspect of the PTW and the finalisation of the PTW. Here, the Site Hand-back section (section 16) of the Approve tab is examined by both the Permit Issuer (PI) and the Permit Requester (PR), to confirm the re View Full Answer

General

Can you explain in more detail, the Incident tab (purple arrow) of the Permit to Work (PTW) system, in OHS Online? It's shown in the electronic PTW system image but you haven't explained anything about it!

Sure thing, well spotted! Yes, you are correct, it is included in the diagram but we haven't discussed it yet, so let's get on and do that now!The incident tab is both a mandatory tab AND an optional tab, due to its nature. That sounds confusing, I know, so let's explain this further. The incident tab is optional in that it is only used when an incident occurs during the course of the c View Full Answer

The Permit to Work (PTW) in OHS Online

General

When I work in the Permit to Work (PTW) in OHS Online, why is it important for me to refresh the PTW regularly?

That's a really great question! The main reason for doing this is to refresh the PTW webpages so that they display the updated data inputted into the PTW. If the PTW is not refreshed regularly, data may not display the updated changes correctly.It is important to remember, the tabs showing the PTW details are really webpages. They are what is known as static webpages, meaning they do no View Full Answer

General

Why is the Permit to Work (PTW) system in OHS Online split up into tabs and what are these tabs?

A good question! A PTW can be very straightforward in nature or it can be very complex in nature, depending on the type of scenario involved. In order to allow the relevant scenarios to be covered, the PTW has been broken down into sections, with each section dealing with a specific aspect of the PTW. This creates a methodical and orderly approach to completing the PTW, allow View Full Answer

General

Can you give me an example of where refreshing the webpages would be important in the Permit to Work (PTW), in OHS Online?

Sure thing! That's actually a really great way of showing why it's important to refresh! Let's use the risk assessment as an example. When you add tasks to the risk assessment (section 3), each one is linked to the relevant PTW tab to which the task refers to. Once the tasks in the risk assessment have been saved, if you go and check the risk assessment reference section of the relevant View Full Answer

Printing the Permit to Work (PTW)

General

In OHS Online, when the Permit to Work (PTW) is printed to hard-copy, some of the specific activity tabs printed have coloured borders to them. Why is this?

That's a great question! When the specific activity tabs are printed to hard-copy format some of them do have coloured borders. The purpose of this is to quickly identify aspects of the PTW when it is in its hard-copy format. By seeing a specific colour, a person can immediately know and understand the type of work involved.The different border colours are based on internatio View Full Answer

General

PPE Tab

Why do I have to check the PPE (Personal Protective Equipment) first before checking the list options in the PPE and Safety Equipment Required section of the PPE tab, in OHS Online? Why can't I just check them as YES and move on?

That's an interesting question! The answer is that there's nothing stopping you from simply checking YES to the items. However, if you do this, you are taking a huge risk to yourself in the event that an incident occurs which ties back to this PTW aspect.If you do not take the time to make the proper checks of the PPE and safety equipment and an incident occurs where the PPE you checked View Full Answer

PPE (Personal Protective Equipment) Tab Workings

PPE Tab

What are the basic components of the PPE (Personal Protective Equipment) tab, in OHS Online?

Great stuff, we're making good progress in our PTW! That's awesome! Okay, so once the basic the PTW risk assessment has been completed, the next thing to do is to identify the PPE and associated safety equipment control measures required, as per the PTW risk assessment. The PPE tab (section 4) is where all this safety equipment is selected as controls. It consists of two parts:1. PPE an View Full Answer

PPE Tab

How do I complete the PPE and Safety Equipment Required section of the PPE (Personal Protective Equipment) tab, in OHS Online?

Absolutely! Let's take a look at this section more closely. It consists of two fields and a check list option:Field 1 displays tasks which have been included in the risk assessment, in the previous tab. These display because each task has required PPE controls associated with it in order to control its overall risks.Field 2 is a drop-down field, from which different PPE or sa View Full Answer

PPE Tab

How do I complete the Contractor Confirmation section of the PPE (Personal Protective Equipment) tab, in OHS Online?

Ah yes! The Contractor Confirmation section. This is a very important section because it is where the Permit Requester confirms that the required safety precautions are in place and confirms this formally. This is important because in the event of an incident occurring, this section helps to confirm that from a precautionary nature, the relative safety precautions were in place prior to View Full Answer

Environmental Tab Workings

Environmental Tab

What is the importance of the Environmental tab in the Permit to Work (PTW), in OHS Online?

This is a really great question and an important one too! The Environmental tab of the PTW is another fundamental section of the PTW. This is where the environmental considerations of the work being done need to be identified and documented.When considering the environmental aspect, there are a couple of points to consider: 1. How can the environment be affected by the w View Full Answer

Environmental Tab

What are the basic components of the Environmental tab, in OHS Online?

Great stuff, we're almost done with the first mandatory tabs in our PTW! That's great news! Okay, so now that the risk assessment and PPE aspects of the PTW have been completed, the last part of the mandatory set-up tabs to complete is the environmental checks. These are done in the Environmental tab (section 5). This tab consists of four parts:1. Work Environment section - this section View Full Answer

Environmental Tab

How do I complete the Work Environment section of the Environmental tab, in OHS Online?

Yep, sure thing! Let's take a closer look at this section. The first thing which needs to be done is to examine the work environment to determine what potential environmental hazards are associated with the work being done, as well as what workplace infrastructure may be affected during this process.This work environment section does this and is very quick and easy to complete. It consi View Full Answer

Environmental Tab

How does the Risk Assessment Reference section work in the Permit to Work (PTW) system, in OHS Online?

A nice question! This is a common section which displays in a number of PTW tabs in the PTW system. This section is here to assist the Precautionary Safety Measures section by referencing any tasks from the risk assessment which are relevant to the tab being worked in. In most cases this section will appear just before the Precautionary Safety Measures section, making it easy to refer t View Full Answer

Environmental Tab

How do I complete the Precautionary Safety Measures section of the Environmental tab in the Permit to Work (PTW) system, in OHS Online?

Yep, sure thing! Let's take a closer look at this section. Once the environmental hazards and infrastructure concerns, for the work being done, have been identified, the necessary safety precaution checks and controls to ensure the environment is safe and the infrastructure remains intact, must be confirmed and checked.The Precautionary Safety Measures section is where these safety meas View Full Answer

Environmental Tab

How do I complete the Contractor Confirmation section of the Environmental tab, in OHS Online?

Ah yes! The Contractor Confirmation section again. This is a very important section because it is where the Permit Requester confirms that the required safety precautions, relating to environmental and infrastructure considerations, are in place and confirms this formally. This is important because in the event of an incident occurring, this section helps to confirm that from a precauti View Full Answer

Environmental Tab

What are the layer effects of the Environmental tab, in OHS Online?

Ah cool, this is a really important question! The Environmental tab has both layer 1 and layer 2 effects in its workings. The layer 2 effects have been explained in detail in the Precautionary Measures question (see this for more details), so we'll concentrate on the layer 1 effects:The layer 1 effects from this tab are connected to the Approve tab and are both passive and active. Envir View Full Answer

Risk Assessment Tab Workings

Risk Assessment Tab

What are the important differences between the risk assessment in the Permit to Work (PTW) and the normal risk assessment in OHS Online?

That's a really good question! Although the PTW risk assessment uses the same mechanism as the standard OHS Online risk assessment, there are a few important differences between the two:1. The length of time - taking reviews aside, the PTW risk assessment covers the period for which the PTW is valid, whereas the standard risk assessment usually covers a period of a year. 2. Stand-a View Full Answer

General

Risk Assessment Tab

What are the basic components of the Risk Assessment tab, in OHS Online?

Great stuff, we're no onto the next stage of the PTW! That's really cool! Okay, so once all the basic details and set-up of the PTW have been completed, the next thing to do is to identify the hazards and risks associated with the job through the task risk assessment. The Risk Assessment tab (section 3) is where these details are identified and determined and it consists of two parts:1. View Full Answer

Risk Assessment Tab

How do I complete the Guidelines section of the Risk Assessment tab, in OHS Online?

Sure thing! This section is very quick and easy to complete and consists of a series of common work hazards, which are selected or nulled by checking each hazard as YES or NO. This list serves simply to allow the user to think about the different hazard aspects making up the job and to quickly note them. Those hazards which apply are checked as YES and those which do not apply are check View Full Answer

Risk Assessment Tab

In OHS Online, how does the Hazard Identification and Risk Assessment Tasks section of the Risk Assessment tab work?

Okay, the risk assessment, now we're really getting into things! The risk assessment section uses the same workings as the main risk assessment in OHS Online, so you can select existing tasks from the library or you can add new tasks which aren't on the library (check out the risk assessment helpfiles in the OHS Online topic, if you're not sure how this works).Tasks, specific to the wor View Full Answer

Risk Assessment Tab

Why do I link a task to a Permit to Work (PTW) tab in the Risk Assessment tab and how do I do this, in OHS Online?

That's a good question! So, let's get on and explain the first part in a bit more detail. The reason why you link a task to a specific PTW tab is so that when you're working in that PTW tab, the task displays automatically, giving you reference directly to your risk assessment when you're determining the hazards and safety precautions which need to be in place for the work being done. T View Full Answer

Risk Assessment Tab

How do I print the Risk Assessment in the Permit to Work (PTW), in OHS Online?

Nice question! Okay, the risk assessment can only be printed in full from the Risk Assessment tab. To print the risk assessment in full, click on the PRINT RISK button. This opens the risk assessment print function in a new tab. The risk assessment print function works in exactly the same way as it does in OHS Online (check out the risk assessment helpfiles in the OHS Online topic, if y View Full Answer

General Permit Information

Work Permit Tab

What is the difference between selecting a contractor and manually adding a contractor in the Permit to Work (PTW), in OHS Online?

A good question you ask there! There is one fundamental difference between selecting a contractor and manually adding a contractor in the PTW and this is the speed with which the PTW is completed.When a contractor is selected, the PTW will pull contractor information (from the selected contractor's profile) throughout the PTW, at points where that information would be relevant, saving t View Full Answer

Work Permit Tab

Why is it important to answer check options correctly as YES or NO in the Permit to Work (PTW), in OHS Online?

A very important question! Let's use the Client Specification section of the Work Permit as our example to explain this better. Just remember, what is described here will apply to other areas of the PTW as well.When the Client Specification section is initially opened, you will see that neither the YES nor the NO options are checked. The system defaults the check options this way delibe View Full Answer

Important PTW Aspects

Work Permit Tab

Where else does the Description of Work field, in the General Permit details, display in the Permit to Work (PTW), in OHS Online?

Ahh, yes, let's see where this field repeats in the PTW! As mentioned earlier, the Description of Work field is important because it displays in later parts of the PTW. In most cases, this field will be repeated at the top of future PTW tabs, where it is displayed as a reference for the tab section to remind the user of what work is being conducted in the PTW. For simple work this might View Full Answer

Work Permit Tab

How does the specific activities selection work in the Client Specification details of the Work Permit tab, in OHS Online?

A very good question! The specific activities selections are very important in the Client Specification details because they affect how the PTW sets-up. When a specific activity options is checked as YES, the tab to which it refers opens (becomes active). When a specific activity option is checked as NO, the tab to which it refers closes (becomes in-active). Let's look at each specific View Full Answer

Work Permit Tab

In OHS Online, why are the Permit Issuer and Permit Requester fields so important in the Permit to Work (PTW)?

That's a great question! The Permit Issuer and Permit Requester fields are important because these two persons are the main signatories of the PTW once it has been completed. In the case of the Permit Issuer this person is likely to be the Contractor Controller (who represents the client) and in the case of the Permit Requester, this person is likely to be the contractor supervisor who is on-site View Full Answer

Work Permit Tab

Why don't all the details show automatically in some of the Permit to Work (PTW) fields, in OHS Online?

Ahh, you've raised a very important point here! Good spot! The answer is very simple, there are no relevant details in the associated profile. What this means is that important details are missing from the profile, which need to be inputted into that profile (the profile could be either the contractor or the client). When these details are added, they will display correctly.To understan View Full Answer

Permit Tab Workings

Work Permit Tab

What is the importance of the Work Permit tab in the Permit to Work (PTW), in OHS Online?

A great question! The Work Permit tab of the PTW is the fundamental tab of the PTW. Through it, the basic PTW is set-up and the relevant optional sections of the PTW are chosen and, once these are chosen, they become active, allowing the specific work activities to be included, documented and controlled. The PTW will always open in this tab and whenever a refresh is done, the refresh will default View Full Answer

Work Permit Tab

What are the basic components of the Work Permit tab, in OHS Online?

Great stuff, now we're looking at things in a bit more depth! That's really cool! Okay, so let's get on with it! The Work Permit tab is made up of three parts; the contractor selection, section 1 and section 2. This aim of this tab is to select the contractor who will be doing the work (and who is being controlled), to set-up the main format of the PTW and to complete the main administr View Full Answer

Work Permit Tab

How do I complete the contractor selection section of the Work Permit tab, in OHS Online?

Sure thing! This section is really quick and really easy to complete! To select the contractor, you first need to determine if they are an external contractor or internal contractor and then check the relevant option.An external contractor is an outside party who is sourced in one way or another and is chosen to do the required work; in most cases, this is the type which will View Full Answer

Work Permit Tab

How do I complete the Client Specification details of the Work Permit tab, in OHS Online?

Okay, we're still in section 1 here but now we're going to complete the second part of the General Permit details! This part is very important because it creates the basic set-up of the PTW, by broadly defining what the main safety requirement areas are, which need to be in place, according to the work being done.This is achieved by determining specific and relevant criteria, by checkin View Full Answer

Work Permit Tab

What does the Administration section (section 2) do in the PTW, in OHS Online?

A good question! Once the General Permit section (section 1) has been completed, important required documents and details from the contractor must be obtained for the work being done. The Administrative section is where these documents and details are entered and recorded. There are two parts to the Administrative section:1/. Important PTW Administrative Details - this is where the View Full Answer

Work Permit Tab

How do I complete the Important Client Contact details of the Work Permit tab, in OHS Online?

Okay, section 2 is almost complete! The Important Client Contact details form the last part of the administrative details and the last part of the Work Permit tab. These details are important because they act as a communication link, providing important client contact details to the contractor, allowing the contractor supervisor on-site to contact a client member, in the event of an inc View Full Answer

Browser Problems in OHS Online

Problems

(Google Chrome) When I try to run an action in OHS Online nothing happens. What is wrong?

Okay, that sounds like it might be your web security protecting you from unwanted pop-ups! What you need to do here is to allow your browser to accept pop-ups from the OHS Online website. To do this, you will need to go into your web browser settings. Let's show you how to do this in Google Chrome.Open up your Google Chrome web browser. Click on the burger menu (three dots) in the top r View Full Answer

Problems

(Mozilla Firefox) When I try to run an action in OHS Online nothing happens. What is wrong?

Okay, that sounds like it might be your web security protecting you from unwanted pop-ups! What you need to do here is to allow your browser to accept pop-ups from the OHS Online website. To do this, you will need to go into your web browser settings. Let's show you how to do this in Mozilla Firefox.Open up your Mozilla Firefox web browser. Click on the burger menu (three horizontal lin View Full Answer

Data Problems in OHS Online

Reporting Problems in OHS Online

Problems

When I try to print my Action Report or my Compliance graph, I get an error page instead. Why is this?

Aha, this might be due to your company logo file type. To check if this is so, look at the file name in the Logo field in the Branch Details tab in the Branches section of OHS Online. If the file type is anything other than a JPG or GIF file, then that is your problem. You will have to upload a new company logo file which has either of these two formats. Once you've uploaded the file, try running View Full Answer

The General Tab in OHS Online

Branches

What does the Branches section do in OHS Online?

This is a very important section in OHS Online! This is where all the important information about the branch is entered. This includes details about the branch and also associated details which may affect the branch in one way or another. The Branches section is split into a series of tabs, with each tab allowing specific details of the branch to be added: Show Imag View Full Answer

The Addresses Tab in OHS Online

The Branch Details Tab in OHS Online

Branches

How does the Branch Details tab work in OHS Online?

The branch details tab is where basic branch details are added, as well as certain important health and safety aspects concerning the branch. The tab is split into two parts, Branch Details and Additional Info. The first part, Branch Details, consists of three basic fields: The second part, Additional Info, contains a number of import View Full Answer

COID Number Field in OHS Online

The Contacts Tab in OHS Online

Branches

In OHS Online, is the contact in the Contacts tab the same contact person as the Contractor Contact in the Contractor Details tabs?

This is another important question and the answer is no! The two contacts are different contacts. The contact in the Contacts tab is the person who maintains health and safety for the branch on a day to day basis. The Contractor Contact in the Contractor Details tab, is the person in the branch who would be contacted if you wanted to employ the services of that company. Their difference View Full Answer

The Employees Tab in OHS Online

Branches

How does the Employees tab work in OHS Online?

The Employees/Departments tab deals with two important aspects of the branch; the employees working at the branch and the departments which make up the branch. Consequently, the tab is split into these two parts, as Branch Employees and Branch Departments. Let's look at the Branch Employees first. This allows you to add or make changes to employees working in the branch: View Full Answer

The Departments Tab in OHS Online

Branches

How does the Departments tab work in OHS Online?

The Employees/Departments tab deals with two important aspects of the branch; the employees working at the branch and the departments which make up the branch. Consequently, the tab is split into these two parts, as Branch Employees and Branch Departments. Let's look at the Branch Departments next. This allows you to add or make changes to departments making up the branch: View Full Answer

The Appointments Tab in OHS Online

Branches

How does the Appointments tab work in OHS Online?

The Appointments tab deals with health and safety legal appointments which apply to the branch. This tab allows you to add or make changes to appointments applying to the branch: Clicking on an appointment will open the Appointment's Details page. This page allows details to be viewed, changed or printed and is split into three sectio View Full Answer

The Inspections Tab in OHS Online

Branches

How does the Inspections tab work in OHS Online?

The Inspections tab deals with health and safety legal inspections which apply to the branch. This tab lists all the inspection you have for your branch and allows you to add or make changes to these inspections: Clicking on an inspection will open the Inspection's Details page. This page allows details about the inspection to be view View Full Answer

The Assigned Staff Tab in OHS Online

The SW Settings Tab in OHS Online

The Contractor Details Tab in OHS Online

Branches

How does the Contractor Details tab work in OHS Online?

The Contractor Details tab deals with details about your profile as a contractor. This page is very important because the details included here play role in your contractor profile when it is displayed in the Contractor Listing on OHS Online. Let's take a closer look at the Contractor Details, breaking it down into portions to explain its workings better: Show Image View Full Answer

The Contractor Register Tab in OHS Online

Branches

How does the Contractor Register tab work in OHS Online?

The Contractor Register tab deals with details about contractors who provide services to your business. In other words, this is your Contractor Register. This page is very important because the contractor details are displayed as a list and show all the contractors who are added to your Contractor Rewards. As the number of contractors on this list increases, so too do the discount rewar View Full Answer

The Logo Field in OHS Online

Branches

I have more than one branch to my company. Do I need to keep loading my company logo individually to each branch profile in OHS Online?

That's a very good question! Yes, repeatedly having to update your company logo for each branch will get tedious very quickly, particularly if you have quite a few branches. The good news is that there is an alternative way of adding your company logo once and having it apply to all your branches. To do this though, you have to go into the Clients section and upload your company logo th View Full Answer

Branches

What happens if I have my company logo in the Client Details tab and in the Branch Details tab Logo fields in OHS Online?

A good question! This is important and will depend on if the logo files are the same in both Logo fields. If your company logo is a different file in the Logo fields of both the Client Details tab and the Branch Details tab, then when you run reports in the branch, they will reflect your logo from the file in the Branch Details tab, not the Client Details tab. This is because the logo i View Full Answer

The Metropolitan Field in OHS Online

Branches

In OHS Online, the Metropolitan bylaws don’t include the bylaw for my area. What do I do when choosing a Metropolitan?

This problem can occur quite often because we do not cover every municipality and district which is in South Africa. Currently, we only cover the main Metropolitan bylaws within South Africa. This means that if your local or district bylaw is not shown, then you should select the main Metropolitan bylaw which is nearest to you. Although this is not ideal, the health and safety details, View Full Answer

Choosing a Browser for OHS Online

Browser

What web browser should I use to view OHS Online in?

This is a very good question and a very important one too! There are still a lot of users who use Internet Explorer as their web browser. Unfortunately, OHS Online is not properly supported on this web browser, so if you use it you will experience problems. When you use OHS Online, then you are strongly advised to use either Google Chrome or Mozilla Firefox, since both these web browser View Full Answer

Registers in OHS Online

My Contractor

Contractors

Why would I want to add a contractor to my Contractor Register in OHS Online?

A good question! Since you're a SafetyWallet member, you get rewarded for your commitment to health and safety. One of the ways you are rewarded is by the number of contractors you use, who are also SafetyWallet members as well. The more contractors in your Contractor Register, the greater your rewards and discounts will be.The way these contractors is monitored is through your Contract View Full Answer

Contractor Approval in OHS Online

Contractors

In OHS Online, I have a contractor who has been turned down in the vetting process, however, they are still in the vetting queue. How do I remove this contractor from the vetting queue?

Sure thing. The vetting queue does start to get a bit busy and messy if these contractors are not removed. Again, OHS Online gives you a simple solution to fixing this problem. Locate the contractor in your vetting queue. Locate and click on the red button, at the end of the contractor row. A pop-up will prompt you to confirm the removal. Click on OK to confirm this. The contractor will View Full Answer

Contractor Confirmation in OHS Online

Contractors

How do I vet a contractor who has been submitted by a member to be validated in OHS Online?

That's not only a very good question but it's a very important one too! SafetyWallet members will submit contractors that they've used in their business, in order gain further rewards and discounts in SafetyWallet. So, when they do submit a contractor for validation, it's important that the contractor is vetted and their use confirmed (or denied), as quickly as possible.To vet a contrac View Full Answer

Contractors

In OHS Online, if a contractor is denied, how do I contact the member with feedback on this?

That's an important question! It is very important that feedback is communicated to the member about why the contractor was denied. It could be a genuine reason that the contractor services were wrong or were not in the correct time period. On the other hand, the member may have just made a mistake in uploading the wrong file for proof.When you click on the Deny button, OHS Online displ View Full Answer

The Contractor and Supplier Directory in OHS Online

Contractors

I see there is also a Contractor and Supplier Directory in SafetyWallet. Is that different to this Contractor and Supplier Directory?

Ah, a very good question! The answer is 'No'. Both the directories are exactly the same and perform the same functions. You simply have two different places from which you can access them. They both list potential contractors or suppliers whose services you may want to use in the future. Every name on the directories is also a SafetyWallet member too, so like you, they are also committe View Full Answer

Contractors

What would I use the Contractor and Supplier Directory for in OHS Online?

This is an important question! This directory is intended as another tool for you to use to help you. In doing so, there are a number of reasons why the Contractor and Supplier Directory is useful to you:1/. Your business needs some sort of services conducted by an outside supplier or contractor. You are able to search and select the services of contractors, who can do this, quickly and View Full Answer

Contractors

I want to use a contractor from the Contractor and Supplier Directory in OHS Online but the contractor's details are missing. What do I do?

You've asked a very important question here! Unfortunately, this is not a system fault with OHS Online. It's actually a data problem (lack of data to be precise) which is linked to the contractor and their profile. It means that when the contractor was setup, they did not provide details for a contact, their email or their website address, so OHS Online cannot display the details you ne View Full Answer

Contractors

What details do I need to give to make sure my contractor profile is correct in the Contractor and Supplier Directory and what fields in OHS Online do I need to add these details to?

A very good question and a very important one too! There are a number of important details which you need to provide to make sure your contractor profile is correct. These are as follows:1/. Contact Name - this would be the name of the person in your company who would manage new sales or services to clients. 2/. Contact Number - obviously, if we have a name, we also need a number s View Full Answer

Contractors

How do the keywords work in the Contractor and Supplier Directory in OHS Online?

Okay, good question! Keywords form a crucial part of the Contractor Directory. These are the words you choose, to best describe your services. They work in the same way that you would search for something on Google. The only difference here is that you determine what keywords you want to be searched under. You enter these in the Keywords field, in the Contractor Details tab, in the Bran View Full Answer

Contractors

How do the link buttons in a contractor's details, in the Contractor and Supplier Directory, work in OHS Online?

That's another good question! The link buttons are there as a visual way of showing what YOUR relationship is with the contractor you are viewing. There are four main statuses to these buttons and these statuses change according to your relationship with the contractor:1/. Where you have no relationship with the contractor, you will see the 'Add to My Contractors' button displayed. This View Full Answer

Accessing the Letter of Good Standing Register

The Letter of Good Standing Register

Letter of Good Standing

What does the Letters of Good Standing register do in OHS Online?

That's a great question! The Letters of Good Standing register is where you'll find details of your records of good standing with the Commissioner and where you can add new Letters of Good Standing (LOGS). These documents are very important because they provide proof to other businesses that you are current and up-to-date with your payments to the Commissioner. As a result, they form an View Full Answer

Adding a Letter of Good Standing

Other Areas Affected by LOGS

Accessing the Hours Worked Register

Hours Worked

How do I access the Hours Worked register in OHS Online?

You want to check on or update your employees' hours worked? No problems! The Hours Worked register displays details of the total monthly hours' employees have worked at the branch, together with the number of incidents which have occurred over that same period. This register can be accessed in the Hours Worked Register option, in the Registers option from the main Menu Bar: View Full Answer

The Hours Worked Register

Hours Worked

What does the Hours Worked register do in OHS Online?

Ah, that's a very good question! The Hours Worked register is where you'll find details of the total monthly hours' employees have worked at the branch, together with the number of incidents which have occurred during the period and the number of days of work lost over that same period. These details are very important because they allow you to determine your Disabling Injury Frequency View Full Answer

Hours Worked

In OHS Online, why are some of the rows in the Hours Worked Register marked red in colour while others are not?

Ah, you noticed that did you? Good spotting! You are quite right; some rows are highlighted in red while others aren't. This is an automated function which OHS Online runs when no employee data is added for that month.Unfortunately, this aspect of health and safety is often overlooked, so often, very little data gets inputted here. When this happens, there is no data available to genera View Full Answer

Disabling Injury Frequency Rate (DIFR) Report

Hours Worked

What is my Disabling Injury Frequency Rate (DIFR) report in the Hours Worked register in OHS Online?

That's a very important question! Your DIFR report is your Disabling Injury Frequency Rate report which examines the ratio between actual disabling injuries per million-man hours worked, expressed as a percentage. This report, when used correctly, can be a very useful tool which you can use to establish how severe your workplace incidents are. With this information, you can then put str View Full Answer

Disabling Injury Severity Rate (DISR) Report

Hours Worked

What is my Disabling Injury Severity Rate (DISR) report in the Hours Worked register in OHS Online?

Ah, yes, your DISR report! The DISR report is very similar to the DIFR report and follows the same report format as that of the DIFR report. The DISR report is your Disabling Severity Frequency Rate report which examines the physical absence from the workplace as a result of incidents. As with the DIFR report, this can be a very useful tool which you can use to establish lost time in th View Full Answer

Accessing HCS Register

The HCS Register

Hazardous Chemical Substances

What hazardous chemicals should be included in the HCS register in OHS Online?

Simply put, all your hazardous chemicals should be included on the HCS register. This includes chemicals which you may use on a large scale, such as oils, greases, fuels (petrol, diesel, etc) or solvents (white spirits, hexane, benzene, etc). Laboratories and chemical plants would include acids, bases, oxidising and reducing chemicals, etc. However, this also needs to include your View Full Answer

MSDS Sheets

Hazardous Chemical Substances

As an OHS Online user, I understand that Material Safety Data Sheets are important. What is a Material Safety Data Sheet?

A Material Safety Data Sheet is more commonly called an MSDS sheet. Every chemical has its own MSDS sheet. It is basically an identity document for the chemical, providing details of its chemical nature and explaining its dangers. It provides guidance on the safe handling of the chemical, its safe storage, its safe disposal and what to do in the event of an emergency involving the chemi View Full Answer

Accessing the Department Register

The Department Register

General

Legal Appointments

Why are my Legal Appointments important in OHS Online?

This is great question and a very important one too! Legal appointments in health and safety are very important because the OHS Act and its Regulations requires certain mandatory appointments to be made in the interests of health and safety. This means failure to have these appointments, automatically means non-compliance with the Act, which immediately places the employer at fault.Alth View Full Answer

Legal Appointments

As an OHS Online user, I need to make legal appointments. Can I make legal appointments in health and safety verbally?

Unfortunately, no! You cannot simply appoint some verbally. When a legal appointment is made, it has to be made in writing with both the appointer and appointee signing confirmation and acknowledgement of the fact.Something else which is also very important to note about legal appointments, is the fact that you cannot simply appoint anyone as a legal appointment. It is very important th View Full Answer

Legal Appointments

As an OHS Online user, what are the mandatory legal appointments which I need to have in place?

A great question! By definition, the OHS Act and its Regulations, require a number of legal appointments to be made in health and safety, which are considered mandatory. Most of these appointments are general appointments required in health and safety, while the GMR (2)(1) is applicable to specific work environments where machinery would be used. The table below, briefly summarises thes View Full Answer

Legal Appointments

As an OHS Online user, why do I not need to include a legal appointment for a 16(1) in my appointment letters?

Ah, well spotted! Yes, you are quite correct, there is also another mandatory appointment, the 16(1) appointment, which refers to the head of the organisation. While you can make this appointment in writing, it is not really necessary, since the OHS Act makes this appointment compulsory in its definition:16 (1) - Every chief executive officer shall as far as reasonably practi View Full Answer

Legal Appointments

As an OHS Online user, are the mandatory legal appointments the only legal appointments I need to have in place?

This is a really good question! Although you have mandatory legal appointments in health and safety, there are other important health and safety appointments you can also make, some of which, you will find necessary in your health and safety. With that being the case, it is always good practice to make the appointments in writing, as this helps to ensure the required functions are carri View Full Answer

Legal Appointments

What are the main requirements for a legal appointment letter in OHS Online?

A good question! When a legal appointment is made, there are a number of details the letter should include, in order for the letter clear, transparent and valid. These main requirements are as follows:1/. The name of the entity must be indicated. 2/. The name of the person being appointed and their designation must be stated. 3/. The area of responsibility of the person being View Full Answer

Accessing the Legal Appointments Register

The Legal Appointments Register

Legal Appointments

Why is it important to keep my Legal Appointments register updated in OHS Online?

A good question! Keeping your Legal Appointments register up-to-date means that all your legal appointments are current and available. This means if you are ever visited by the Department of Labour (DOL), you are able to show that your legal structure is in place. This indicates that you have responsible people, taking care of and ensuring that your workplace is kept health and safe. View Full Answer

Legal Appointments

How do I print my new appointment in the Legal Appointments register in OHS Online?

Yep, no problems! You've added your new appointment to your Legal appointments register and now you need to print the letter of appointment! To show this, let's use our example of the Contractor Controller appointment which we added to our Legal Appointments register! Again, you will need to be in your Legal Appointments register and you will need to open the appointment in question: View Full Answer

Legal Appointments

When I print my letter of appointment from the Legal Appointments register in OHS Online, I get two parts to the letter. Why is this?

Ah, a good question! Yes, there are two parts to a letter of appointment when it is printed from the Legal Appointments register. This is because, in addition to the actual letter of appointment, the initial part of the letter provides an explanation of the purpose of the letter. This is added to assist the appointee in understanding his appointment and where it comes from: View Full Answer

Accessing the Employees Register

The Employees Register

Employees

What does the Employees register do in OHS Online?

Good question! The Employees register is where you'll find details of all your employees working at your branch. In the register you are able to add new employees or update existing employees: Clicking on an employee in the register, will open the employee's details page. This page is split into a series of tabs, each of which contain View Full Answer

Accessing the Drivers Licences Register

The Drivers Licences Register

Accessing the Lifting Equipment Register

The Lifting Equipment Register

Accessing the Formal Training Register

The Formal Training Register

Accessing the Health and Safety Meeting Register

The Health and Safety Meeting Register

Vessel Workings in Hot Work

Accessing the Inspections Register

The Inspections Register

General

What does the Inspections register do in OHS Online?

A great question! The Inspections register is where you'll find details of all your health and safety inspections, which are relevant to your branch. In the register you are able to add new inspection checklists, update existing ones and print the results of inspections which have been conducted: Clicking on an inspection in the regis View Full Answer

General

When I open an inspection checklist in OHS Online, I can’t save details for my inspection questions. Why not?

Ah, yes! This might seem frustrating or even annoying, however, there is a reason for this! All our inspection checklists are linked to our Mobile App. This is where you'll be able to answer, edit and save your inspections.The Mobile App is designed to allow you to conduct inspections quickly and efficiently, at the point of inspection. This saves you having to duplicate work by printin View Full Answer

Conducting Inspections

General

As an OHS Online user, why is conducting inspections in the workplace important?

This is a very good and important question! By conducting regular inspections in the workplace, accidents, injuries or illnesses can be avoided. Inspections help to identify and record hazards and allows corrective actions to be taken to prevent an accident occurring.We all know that when a piece of equipment, such as a ladder, is used often and repeatedly, it eventually wears, weakens View Full Answer

General

As an OHS Online user, what is the purpose of conducting inspections in the workplace?

Another very good and important question! The purpose behind conducting workplace inspections allows a number of important health and safety aspects to be covered:a/. existing and potential hazards can be identified and corrective action planned and taken b/. Underlying causes of hazards can be determined c/. Further understanding of jobs and tasks, conducted in the workplace, View Full Answer

Adding an Existing Task to the Risk Assessment

Creating a New Task to the Risk Assessment

Creating a Risk Assessment

How do I add my newly created task to my risk assessment?

Right-ho, no problems! Once you've created your new task, OHS Online places it in the task library. You will need to find the new task in the task library to add it to your risk assessment. Click on the green Add Task Wizard button, to open the task library and use the search function, entering the keyword of your new task to locate it. Once found, you can add this to your risk assessment. View Full Answer

Working With Risks in the Risk Assessment

Creating a Risk Assessment

How does OHS Online quantify a task overall?

That's a very good question! OHS Online quantifies an overall task according to 'worst case scenario', that is to say according to the most harmful hazard it has associated to it (the highest risk). If we look at the task we inserted, 'Using a Ladder', we can see that the Risk Rating of the task has been valued at 8 (Possible Risk). A lot of the hazards, associated to the task are View Full Answer

Creating a Risk Assessment

How do I quantify my identified hazards and their risks for a task in OHS Online?

Ah, yes, quantifying risks! Now we start to get to the heart of the matter! Okay, so quantifying risks in OHS Online is very straightforward. You will need to open the task page which lists all the hazards associated with the task, as well as their associated risks. To the right of the risk description, you will find a series of boxes which contain values, defaulted to zero: View Full Answer

Creating a Risk Assessment

How do I prioritise my tasks, according to their Risk Ratings, in OHS Online?

A great question! There's also a really great answer to this too, one you're going to like! You don't have to! Yes, that's right, you don't have to because OHS Online does it for you! Isn't that cool! As you add tasks to the Task Inventory, OHS Online automatically places these in order of priority, from highest risk to lowest risk, so you can straight away see which are the most import View Full Answer

General

How do inspections work in OHS Online?

Yes, inspections, a good question! In OHS Online your inspections work off a register, which is linked to a mobile phone application. You can access the inspection register from a menu option, where your inspection checklists are listed and can be viewed or new ones can be added.You conduct inspections from the Mobile App on your phone, allowing you to enter information on your phone as View Full Answer

The Inspection Checklist

General

What is an inspection checklist in OHS Online?

Another good question! An inspection checklist is the basic inspection component you use to note and record health and safety inspections. Each inspection checklist is specific to an inspection process; for example, a ladder checklist will contain details specific to inspecting a ladder. All inspection checklists have a standard format to them: View Full Answer

General

In OHS Online, what is the difference between an inspection checklist before an inspection and after an inspection has been done?

This is a good question! Once an inspection has been conducted and the data uploaded onto OHS Online, the inspection checklist is changed by the updated data. In addition to the obvious changes to questions, other changes take place in the inspection checklist page. Let's take a closer look at the inspection checklists to see what changes take place: View Full Answer

General

I’ve conducted inspections in my workplace and now I want to print these to hard-copy. As an OHS Online user, how do I do that?

Printing of inspections! No problems, let's take a look and see how to do that! To print an inspection to hard-copy, we need to open the inspection in question first. Let's say we want to print our Health and Safety Representative Inspection Checklist for Offices, to hard-copy. When we open the inspection checklist, we find the Print button is at the top of the inspection checklist page View Full Answer

Inspection Findings

General

I made some findings during an inspection. As an OHS Online user, how do I view these findings in the inspection checklist?

Yep, good question! If you open the inspection checklist in question and look at the questions, you will be able to see the finding there. If you look in the Details field of the questions and a View button is displayed, you will know that a finding has been made against the question. You will also notice that there is an AR number included in the button description. This number is the View Full Answer

General

What happens to my compliance in OHS Online, if I make findings in an inspection?

This is a very important question! When an inspection is conducted and findings are noted, these findings will affect your compliance rating negatively. In the same way an audit finding affects your compliance, so too does an inspection finding. This makes sense, since inspections are a form of checking your workplace and noting any concerns which may affect health and safety.When an in View Full Answer

Control Measures in the Risk Assessment

Selecting Control Measures in the Risk Assessment

Risk Assessment Print Setup

Printing a Risk Assessment

I see I need to setup my print before I can print my risk assessment in OHS Online. Why is this?

Yes, that's correct! When you click on the 'Print' button, OHS online takes you to the Report Criteria page. Although the print setup may look complicated, it's not really. It's designed to allow you to print the whole risk assessment or parts of the risk assessment, depending on what your requirements might be. If you wish to get your risk assessment approved and signed off, then you'l View Full Answer

Printing a Risk Assessment

Printing a Risk Assessment

In OHS Online, what happens when I click on the 'Print' button to print my risk assessment?

Ah, a good question! When you click on the 'Print' button, OHS online prints the details of your setup in the Report Criteria page, however, it doesn't print them straight to PDF, as you might expect. Instead, it prints the details of your risk assessment as web-pages. From here, you would then use the standard Windows print function (Ctrl + P) to select and print your risk assessment t View Full Answer

Problems Printing a Risk Assessment

Printing a Risk Assessment

When I print my Task Inventory of my risk assessment from OHS Online to PDF, the tasks don’t show any colour. What has happened?

Yes, that can happen sometimes! Don't worry though, it's simply a setting in the print setup, which probably hasn't been checked. Let's take a look your print setup again and see what could be wrong: If you look closer at the 'Options' setting, you can see one of the check boxes, 'Background graphics' is unchecked. This is the setting View Full Answer

Working With Tasks in the Risk Assessment

General

In OHS Online, what do you mean when you talk about a keyword in a risk assessment?

That's a good question, as a keyword is mentioned in a number of different parts of OHS Online and SafetyWallet. In the case of a risk assessment we use the term keyword when referring to tasks. In this case, a keyword is the main word in the task which would be best to use to locate the task when you're looking for it in the task library.Let's use the keyword 'ladder' as an example. Wh View Full Answer

General

When creating a task to add to OHS Online, why is it important to be created to a particular format?

This is a very good question to ask and an important one too! Not all the tasks (and their associated hazards and risks) in the task library are created by the same person. Where possible, we try to ensure that all the tasks in the task library conform to a certain format so that they are as standardised and consistent as possible. However, different persons adding different tasks, View Full Answer

General

When creating a task to add to OHS Online, what format are the risks written in?

Now for the last part! The risk descriptions link to the hazard as well as the task title. The details are more specific in their description and include the possible outcomes, in the event the hazard occurs. The outcomes always list from the least severe to the most severe: Person makes contact with live electrical wires, leads or connections while using a splicing machine, result View Full Answer

Problems with Data

General

What do you mean by the employee list? Why is this important for the risk assessment?

Aha, you've clicked on the drop-down and there are no names to select! This has to do with the OHS Online system and its functioning. OHS provides a drop-down list of all employees who can be picked, either as the approver or as the preparer. OHS pulls these names from your employee list, stored in another part of the database. Now, if no employees have been entered into the employee re View Full Answer

General Information about Injuries on Duty (IODs)

General

In OHS Online, what happens when an Injury on Duty (IOD) occurs in my workplace?

This is a very important question! When an IOD occurs in your workplace, you need to report this to the Department of Labour, in particular, the Compensation Commissioner (WCA) or the Rand Mutual Assurance (RMA). A document, known as an Annexure 1 Report, needs to be completed and placed on file.Additionally, there are a series of documents which need to be submitted to the Compensation View Full Answer

General

As an OHS Online user, when an Injury on Duty (IOD) occurs in my workplace, how many days do I have to report the accident to the Compensation Commissioner?

This is an important question! When an IOD occurs in your workplace, you need to report this accident, by submitting a W.Cl.2 to the Compensation Commissioner (or an RMD.1 to the Rand Mutual Assurance), within seven (7) days of the accident (incident) occurring.Additionally, there are a series of documents which need to be submitted to the Compensation Commissioner, so a claim can be ma View Full Answer

General

As an OHS Online user, if an Injury on Duty (IOD) occurs in my workplace, is there anyone who can help me with the IOD process?

Yes, of course, don't stress! If you're not sure of what to do and need help, help is only a call or click away. MAKROSAFE has a great IOD department who can help you process your claims with the Compensation Commissioner. They can help you in the following way:1. Capture your claim onto the OHS Online system 2/. Report to the Compensation Commissioner for your registration 3/ View Full Answer

General

As an OHS Online user, if an Injury on Duty (IOD) occurs in my workplace and I put a claim into the Compensation Commissioner, how does my reimbursement work?

Good question! Reimbursement claims by the Compensation Commissioner, work in the following manner:1/. Where an employee is off duty for three (3) days or less, there will be no re-reimbursement due to the company for earnings paid during this time off 2/. Where an employee is off duty for four (4) days or more, reimbursement due to the company for earnings paid during this time of View Full Answer

General

As an OHS Online user, what is a Section 24 incident and what procedure must be followed?

This is another important question! A Section 24 incident is a specific type of incident, which must be reported, when it occurs. This requirement is driven by Section 24 of the Occupational Health and Safety Act, which states a Section 24 incident as any incident where:a/. any person dies, becomes unconscious, suffers the loss of a limb or part of a limb or is otherwise injured or beco View Full Answer

General

As an OHS Online user, I have a problem. Following an accident, my employee says he is better and doesn’t need to continue seeing the doctor. Should I listen to him? Why is it important for him to continue to visit the doctor?

This is a good question! What happens when your employee feels better? The answer is that they must continue with the visits to the doctor, until the doctor is happy that the employee has fully recovered and has stated this is so. You may ask, Why? The answer is very simple, when an IOD is reported, it starts a process which has to be seen through to the end. The Compensation View Full Answer

General

In OHS Online, I see all the W.Cl. forms make reference to a Claim Number. What’s this and where do I get this number?

An important question! The Claim Number is a unique number which is given to your particular IOD. It is determined and given to you by the Compensation Commissioner. Once you get the number from the Compensation Commissioner, make sure ALL documentation relating to that particular claim, has the unique claim number included on it, so it can be referenced to that particular claim.Initial View Full Answer

General

As an OHS Online user, I often use casuals for work in my type of business. If one of these casuals is involved in an Injury on Duty (IOD), do I still have to report this?

Aha, casual workers, that's a good question! The answer is yes, you do! Your question, gives us an opportunity to see how legislation looks at this point. In this case, it is the Compensation for Occupational Injuries and Diseases Act, which defines who an employee is:employee - means a person who has entered into or works under a contract of service or of apprenticeship or l View Full Answer

General

As an OHS Online user, I have a question about Injuries on Duty (IODs) and driving. In cases where an IOD occurs while driving, under what circumstances would an employee be covered and what under what circumstances would an employee not be covered?

Ah, yes, this is an important question! When it comes to driving, the circumstances under which the driving or transportation occurred, need to be looked at. The table below briefly explains where and where not an employee would be covered: View Full Answer

General

As an OHS Online user, if I have an employee injured in an Injury on Duty (IOD) and they are booked off from work as a result, how long do I, as their employer, have to pay my injured employee’s earnings, whilst they are on leave?

Okay, good question! As the employer, you are responsible for paying the employee's earnings for the first three months that they are off duty, due to the accident. Thereafter, the employee needs to complete and submit a W.Cl.132 - Affidavit by Employee form to their nearest Department of Labour or Compensation Commissioner offices, from which payment is then made directly to the employee for the View Full Answer

IOD Documents

General

In OHS Online, what is an Annexure 1 Report and how do I use it?

A very good question! An Annexure 1 Report is a document which is used for recording and investigating an incident in the workplace, whenever an incident occurs, which is considered a Section 24 incident or which requires any type of medical treatment other than first aid. Despite this, it is often common practice to record incidents where first aid is administered in an Annexure 1 Repo View Full Answer

General

As an OHS Online user, what documents do I need to submit for an Injury on Duty (IOD)?

This is another important question! When an IOD occurs, the Compensation Commissioner, requires certain documents to be submitted, which relate to the IOD. These initial documents need to be submitted, in order for the Compensation Commissioner to accept the claim:1/. Employers Report of an Accident from the employer (this is also known as a W.Cl.2). In the case of companies under the R View Full Answer

General

In OHS Online, what is a W.Cl.2 – Employer’s Report of an Accident form and how do I use it?

Yes, that's a good question to ask! The W.Cl.2 - Employer's Report of an Accident form is the initial document required by the Compensation Commissioner for reporting the details of an IOD occurring in the workplace. It is more commonly referred to as a W.Cl.2 form.The W.Cl.2 form consists of two main parts, to be filled in; Part A and Part B. Part A, pages 1-3, must be filled in by the View Full Answer

General

In OHS Online, what is a W.Cl.4 – First Medical Report form and how do I use it?

That's another good question! The W.Cl.4 - First Medical Report form is another of the initial document required by the Compensation Commissioner when reporting the details of an IOD occurring in the workplace. It is more commonly referred to as a W.Cl.4 form.The W.Cl.4 form is completed by the doctor and provides details of the actual injuries he or she diagnoses, on seeing the injured View Full Answer

General

In OHS Online, what is a W.Cl.5 – Final / Progress Medical Report form? I’m a bit confused as it appears to have two meanings! How do I use this form?

This is a very good question! At first glance, the W.Cl.5 - Final / Progress Medical Report form does appear confusing. However, it's actually two forms in one because it serves two purposes. Firstly, it's a progress report, describing the progress details of the employee as they recover from their injury(ies). Secondly, it's a final report, which checks and confirms that the employee h View Full Answer

Registration with the Compensation Commissioner

General

As an OHS Online user, how do I register with the Compensation Commissioner?

A good question! There are two ways you can do this; you can do this yourself or you can get us to do it for you. Simply contact MAKROSAFE and we'll take all the hassle and paperwork away from you and work on your behalf to get your business registered.When registering with the Compensation Commissioner, you will be required to provide all prescribed particulars about your business, as View Full Answer

General

As an OHS Online user, how often do I have to submit my assessment to the Compensation Commissioner?

Another good question! Your assessment is also called your Return of Earnings (ROE). Your Return of Earnings must be submitted to the Compensation Commissioner every year, in March. This submission includes your earnings paid during the previous year, from March to February.The submission of your Return of Earnings is very important and must always be submitted on time as late submissio View Full Answer

General

As an OHS Online user, once my Return of Earnings (ROE) have been assessed by the Compensation Commissioner, how long do I have to pay my assessment?

Another important question! Once your Return of Earnings (ROE) have been assessed by the Compensation Commissioner, you will have to pay this within one (1) month of your assessment.Again, as with your Return of Earnings submission, if your payment of your assessment is late, you will incur penalties and interest, which will be added to your account. You will also not be able to get you View Full Answer

General

As an OHS Online user, I only do contractual work! So, as a contractor, do I have to register with the Compensation Commissioner?

Another good question! The answer is yes, you do! Although you may be a contractor, you are still running a business. If you hire (employ) one or more persons to assist you with your work, they are considered your employees, which means you, as their employer, are subject to the same requirements as other employers, with respects to Section 80 of the Compensation for Occupational Injuri View Full Answer

General

As an OHS Online user, what happens if a contractor does not register with the Compensation Commissioner?

This is an important question! If you use a contractor who is not registered or who has failed to pay their assessment from the Compensation Commissioner, then the employees of the contractor are considered to be your employees. This means you take responsibility for them and if any one of them is involved in an accident, you will be considered the responsible employer who has to report View Full Answer

General Incident Tab Details

Incident Tab

I need to complete a W.Cl.2 form to report an accident. Can I find a copy of this form in OHS Online?

A great question! The answer is, yes you can! You will find the W.Cl.2 form in the Incident section of OHS Online. Click on the Incident option on the main Menu Bar to open the Incidents section. At the top of the Incident page, you will see a number of buttons, which allow indicate important process reports. Here, you can open the W.Cl.2 form and also the Annexure 1 form and Resumption View Full Answer

The Employer Employee Tab

The Accident Details Tab

The Additional Employee Details Tab

The Additional Details Tab

Incident Tab

How does the Additional Details tab work in the Incidents section in OHS Online?

The Additional Details tab is the fourth tab to be populated in the incident process. It allows further details about the employee to be inputted. In particular, details about the doctor and medical facility the employee was sent to and whether the accident cause may have been the result of the injured employee's actions. It also allows further accident details to be added, such as witn View Full Answer

The Injury / Damage Details Tab

The Comments Tab

The Progress (Prog) Tab

Incident Tab

When I look at the list of documents in the Progress (Prog) tab, in the Incidents section in OHS Online, I see there is more than one Progress Report. Why is that?

That's a good question! You're quite right; the W.Cl.5 - Progress / Final Medical Report document is repeated in the Prog tab. This is because the W.Cl.5 report has two functions, as a progress medical report and a final medical report. When the progress medical report aspect is used, there is no way to know how many visits the injured employee will need to the doctor before the doctor View Full Answer

The Account (Acc) Tab

Incident Tab

How does the Account (Acc) tab work in the Incidents section in OHS Online?

The Acc tab is the eighth tab to be populated in the incident process. This tab is split into two parts; the first part allows general account details, relating to the accident to be inputted. These details can include costs which are related to the accident, for example, prescriptions for medication the employee may have required. The second part allows the employee's earnings to be en View Full Answer

Accessing OHS Online

General

How do I login to OHS Online?

Nice question! Whenever you login to OHS Online there are always two parts to the process. Firstly, you need to login to OHS Online and then, once you are logged in, you need to select your profile details. Let's look at logging in first.Enter the address; https://system.ohsonline.co.za/admin/main.php, in your web address field in your web browser. The following webpage will open, where View Full Answer

Adding Data in OHS Online

General

Why is it important to add data into OHS Online?

Ahh, you've raised a very important point here! In fact, it's a fundamental which will determine how much you get out of using OHS online. OHS Online is a powerful database for your health and safety, however it is only as powerful as the data it contains. The power to use the data is already there, present in the design of OHS Online. You, as the user, have to add the data to it, to ma View Full Answer

Problems with the Compliance Audit

General

I’ve created a new audit for a client in OHS Online. When I try to open the audit, it hangs and doesn’t allow me to edit audit questions. What could be wrong?

Okay, that sounds like it could be a problem with the departments you have for the branch. A simple way to check this is to look at the Back button on the audit page: The fact the Back button is not its normal size, indicates that the page has not loaded properly because it is struggling to load properly. The reason for this is due to View Full Answer

Sections in OHS Online

General

How do I open the Client section in OHS Online?

Okay, you want to check out your profile details! No problems! Simply, find the Client option in the Option Menu at the top of your OHS Online page and select it. When you select the Client option, a short drop-down list will appear, displaying two options; Branches and Clients. Select the Branches option to update details about the branch and the Clients option to update client options View Full Answer