Help Files for OHS Online
This is a very important section in OHS Online! This is where all the important information about the branch is entered. This includes details about the branch and also associated details which may affect the branch in one way or another. The Branches section is split into a series of tabs, with each tab allowing specific details of the branch to be added:
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The Addresses tab is where basic branch address details are added. This tab allows the GPS co-ordinates for the branch to be included, the physical address details and the postal address details:
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The branch details tab is where basic branch details are added, as well as certain important health and safety aspects concerning the branch. The tab is split into two parts, Branch Details and Additional Info. The first part, Branch Details, consists of three basic fields:
The second part, Additional Info, contains a number of import View Full Answer
This is an important question because the two numbers are often confused! Both numbers come from the Department of Labour (DOL) but they are used for very different purposes. Let's look at the main differences in the table below:
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The Contacts tab is where the details for the main health and safety contact for the branch are added. The main health and safety contact would be the person who is maintaining health and safety in the branch on a day to day basis:
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This is another important question and the answer is no! The two contacts are different contacts. The contact in the Contacts tab is the person who maintains health and safety for the branch on a day to day basis. The Contractor Contact in the Contractor Details tab, is the person in the branch who would be contacted if you wanted to employ the services of that company. Their difference View Full Answer
The Employees/Departments tab deals with two important aspects of the branch; the employees working at the branch and the departments which make up the branch. Consequently, the tab is split into these two parts, as Branch Employees and Branch Departments. Let's look at the Branch Employees first. This allows you to add or make changes to employees working in the branch:
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The Employees/Departments tab deals with two important aspects of the branch; the employees working at the branch and the departments which make up the branch. Consequently, the tab is split into these two parts, as Branch Employees and Branch Departments. Let's look at the Branch Departments next. This allows you to add or make changes to departments making up the branch:
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A very important question! Yes, there is a limit to the number of departments you can add to a branch. Currently, you are able to add up to twenty (20) departments to a branch. If you have more than twenty departments to your branch, this will cause functioning issues in other working areas of OHS Online. View Full Answer
The Appointments tab deals with health and safety legal appointments which apply to the branch. This tab allows you to add or make changes to appointments applying to the branch:
Clicking on an appointment will open the Appointment's Details page. This page allows details to be viewed, changed or printed and is split into three sectio View Full Answer
The Inspections tab deals with health and safety legal inspections which apply to the branch. This tab lists all the inspection you have for your branch and allows you to add or make changes to these inspections:
Clicking on an inspection will open the Inspection's Details page. This page allows details about the inspection to be view View Full Answer
The Assigned Staff tab deals with the assigning of staff to different health and safety functions. Although this tab is primarily used by MAKROSAFE consultants, there is a field here which is very important to you and may affect you and your inspections, if it is not used:
The importance of the Inspector field is described View Full Answer
The SW Settings tab deals with details about your SafetyWallet (SW) settings. This page allows you to view your SafetyWallet details, such as your membership plan and the number of contractors you use. It also lists the users who have access to your SafetyWallet profile:
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The Contractor Details tab deals with details about your profile as a contractor. This page is very important because the details included here play role in your contractor profile when it is displayed in the Contractor Listing on OHS Online. Let's take a closer look at the Contractor Details, breaking it down into portions to explain its workings better:
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The Contractor Register tab deals with details about contractors who provide services to your business. In other words, this is your Contractor Register. This page is very important because the contractor details are displayed as a list and show all the contractors who are added to your Contractor Rewards. As the number of contractors on this list increases, so too do the discount rewar View Full Answer
A very good question! In order to add your company logo to your profile, you will need to upload a copy of your company logo, as a file, to OHS Online. To do this, you will need to be in the Branch Details tab in the Branches section of OHS Online. From here, the logo is added at the bottom of the tab:
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Good question! You can check if your company logo is correct through the Branch Details tab in the Branches section of OHS Online. From the Logo field, click on the Preview button, to check how your company logo looks. A pop-up window will appear, displaying your company logo as it has been uploaded to OHS Online:
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This is a very important question! OHS Online is very particular about the type of image files it will use. In fact, it only accepts two file types; JPG and GIF files. Any other types create problems when OHS Online creates your reports and graphs. The table below briefly describes compatible and non-compatible files in OHS Online:
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That's a very good question! Yes, repeatedly having to update your company logo for each branch will get tedious very quickly, particularly if you have quite a few branches. The good news is that there is an alternative way of adding your company logo once and having it apply to all your branches. To do this though, you have to go into the Clients section and upload your company logo th View Full Answer
A good question! This is important and will depend on if the logo files are the same in both Logo fields. If your company logo is a different file in the Logo fields of both the Client Details tab and the Branch Details tab, then when you run reports in the branch, they will reflect your logo from the file in the Branch Details tab, not the Client Details tab. This is because the logo i View Full Answer
This problem can occur quite often because we do not cover every municipality and district which is in South Africa. Currently, we only cover the main Metropolitan bylaws within South Africa. This means that if your local or district bylaw is not shown, then you should select the main Metropolitan bylaw which is nearest to you. Although this is not ideal, the health and safety details, View Full Answer